Forms created from within Acrobat can be opened with older versions of Reader/Acrobat. Forms created with Designer 7 require Reader/Acrobat 6.02 or higher. Beginning with Acrobat 7 Professional, Adobe is including in the Windows version of Professional and 3D a dedicated form-design tool called Adobe LiveCycle Designer. Which version of Reader or Acrobat is important, too. (For details, see the Reader 7 User Guide if your end users use a version other than 7, see that version's Help.)
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Reader users can have the same functionality only if the form has been processed by Reader Extensions Server.Īdobe is continuously upgrading its software, so newer versions can do everything that the old versions could plus more. If users need more than one session and need to save the data locally, they will either need Acrobat Standard, Professional or 3D. If users can complete the form in one sitting, they don't need to save the data locally. For example, Reader cannot save form data locally, nor can users digitally sign forms, unless you buy another product from Adobe or subscribe to a service. Whether your end user has Acrobat or Reader is critical because Reader has limited capability to work with form data.
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As you could logically expect, software someone buys can do more than software that is free. Reader is free, but someone has to pay for Acrobat, either Standard or Professional. Now that you know what to ask, let's look at why the answers to these five questions matter. There can be much, much more to a form deployment, but you should at least know the answers to those questions before you proceed. Will the form be printed and signed with an ink pen, or digitally signed?
What happens after the user completes the form? Do they print and mail it? E-mail it? Submit the data to a database? Which viewer will your end user have? Do you have any control over whether they are using Reader, Adobe Acrobat and the version of each?ĭo the users expect to be able to save the data, or is a printout OK? Can they complete the form in one session, or will it take multiple sessions? You will save yourself a lot of heartburn if you do. My phone rings at least once a week with a call from someone who got excited about Acrobat's form tools, developed a form, distributed it and then began fielding calls from unhappy users.īefore you reach for the mouse and start creating form fields, at a minimum use the following checklist to plan your form deployment. The speed with which you can create a very powerful form tempts many beginning users to overlook some fundamental issues.
Adobe has made form creation very easy with Acrobat.